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Access to EU documents

The Department for European Policies (DPE)  is the national contact point for the application of Regulation (EC) 1049/2001 on public access to documents of the European Parliament, the Council of the EU and the European Commission. The procedure established for accessing  documents is the following:

  • The applicant files a request for access to documents to the competent EU institution;  
  • The EU institution asks for the Department’s advice on the request; 
  • The Department collects elements from the relevant administrations and provides  the requesting institution with a reply; 
  • The applicant receives the reply from the EU institution to which the request was made. 

Access to the documents is normally granted, exception made for cases provided for by article 4 of the Regulation: 

1. The institutions shall refuse access to a document where disclosure would undermine the protection of: 

a) the public interest as regards:

  • public security,
  • defense and military matters, 
  • international relations, 
  • the financial, monetary or economic policy of the Community or of a Member State; 

b) privacy and the integrity of the individual, in particular in accordance with Community legislation regarding the protection of personal data.

2. The institutions shall refuse access to a document where disclosure would undermine the protection of:

  • commercial interests of a natural or legal person, including intellectual property, 
  • court proceedings and legal advice, 
  • the purpose of inspections, investigations and audits, unless there is a public interest overriding the disclosure". 

 

 

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